More Company Secretarial Work
All Leaseholder Support.co.uk members get Company Secretarial support to cover the following critical functions ie. that:
- at all times they have someone willing to act as Company Secretary,
- the person appointed as Company Secretary will be abreast of the role and legal changes
- at all times there will be competent persons receiving mail and statutory notices at the registered office of the Company.
- the register of Directors will be maintained
- the register of Members/Shareholders will be maintained
- the Annual Return will be checked, corrected & filed with Companies House on the basis of the relevant facts disclosed to us
- we will draw a cheque from your Client account to cover the fee to file the Annual Return
- to prepare & execute transfers of share certificates
- to execute Licences to Assign if required as part of the provisions set out in the lease for selling a flat
- to execute Purchasers' Deed of Covenant if required as part of the provisions set out in the lease for selling a flat
- to execute Compliance Certificates if required by HM Land Registry as part of the provisions registered against the title deeds of a property
- to accept Notice of Transfer as per the provisions set out in the lease for selling a flat
- to execute Licences to Alter once works are properly vetted & approved
- the statutory accounts will be filed with Companies House
Any additional duties that a Client requires of us as Company Secretary are chargeable extras.
To assist where documents need signing by a Director either instead of, or in addition to, the Company Secretary on set up Clients of the Leaseholder Support.co.uk will also appoint us as a Shadow Director with the following limited powers to:
- Sign and seal share transfers where dwellings or units are sold.
- Sign the accounts for the purpose of submission to Companies House
- Sign the Annual Return to verify the shareholders and officers of the company
All Leaseholder Support.co.uk members are indemnify you from Companies House fines for not completing the above.
The only things which remains the responsibility of the Directors/Client is to:
| a) |
Keep the registers of minutes & resolutions passed |
|
| b) |
Call the Annual General Meeting (AGM) |
Downloadable from the members helpdesk are:
· Draft AGM Notice pre-filled with standard statutory agenda items
· Draft AGM Proxy form
· Draft AGM minutes
|
| c) |
To advise us of any change of Directors |
Downloadable from the members helpdesk are:
· 288a (Director appointment form) &
· 288b (Director resignation form)
|
| d) |
Pass resolutions to make any changes to the company, ie, to de-regulate thereby avoiding the obligation to call AGM's |
Downloadable from the members helpdesk are:
· Draft Special & Extraordinary Meeting Notices pre-filled with resolutions to suit over 30 typical changes
· Draft Proxy forms
· Draft minutes
|
