Confirmation statement sorted
Every company, including dormant and non trading companies, must file a confirmation statement. It confirms the information to Companies House hold about the company is up to date.
A confirmation statement must be filed at least once a year - or more often if there has been a significant change.
With BlockCare 300 we take care of this for you and debit the Companies House filing fee, currently £15, to the service charge bank account.
Company Secretarial work
All Blockcare300 members get Company Secretarial support to:
- be your appointed Company Secretary
- become your registered office
- keep abreast of the role and legal changes
- maintain the Directors register
- maintain the Members or Shareholders register
- prepare and file the Annual Confirmation Statement
- prepare and execute share certificate transfers
- execute Licences to Assign (if the lease requires one when selling a flat)
- execute the Purchasers' Deed of Covenant (if the lease requires one when selling a flat)
- execute Compliance Certificates (if required by HM Land Registry to register a change in title)
- Receipt Notices of Transfer.
- Execute Licences to Alter (when so instructed by the Client)
- File the statutory accounts with Companies House **
Preparation of service charge accounts IS part of the Blockcare300 service, preparation of dormant company accounts or trading company accounts are a chargeable disbursement as are any other aadditional duties.
To assist in executing documents, on set up Blockcare300 Members appoint us as a Shadow Director with the following limited powers:
- To
- a. execute share transfers when a property is sold;
- b. sign and submit the accounts to Companies House;
- c. sign and submit the Confirmation Statement to verify the shareholder or members register.
What remains your responsibility as Client is to:
- To
- a). Minute meetings & keep any resolutions passed
- b). Call the Annual General Meeting (AGM)
- c). To tell us if a Director needs appointing or resigning.
- d). Pass company resolutions, e.g., to de-regulate and not need to call AGM's
Downloadable from our helpdesk are:
- Draft AGM Notice and Agdnda
- Draft AGM Proxy form
- AGM minutes template
Downloadable from our helpdesk are:
- Forms to appoint a Director &
- Forms to termination an Officer
Downloadable from our helpdesk are:
- Draft Special & Extraordinary Meeting Notices (with a selection of pre drafted resolutions)
- Draft Proxy forms
- Minutes template
No more Companies House fines
BlockCare300 members are protected as we will take care of filing the Statutory Accounts and Confirmation Statements and are responsible for any fines incurred in any full accounting year we are appointed.
To be able to give you this guarantee you appoint us as a Shadow Director just to enable the following:
To
- a. execute share transfers when a property is sold;
- b. sign and submit the accounts to Companies House;
- c. sign and submit the Confirmation Statement to verify the shareholder or members register.
The filing responsibilities for full or part years prior to, or post our appointment, remain your responsibility.
Ownership Registers Maintained
Blockcare300 members can update their ownership registers on-line at any time. This triggers RingleyLaw (our Solicitors) to review if there has been a notifiable event such as a change of owner or a sub-letting so they confirm the update.
Depending whether the property has been sold, or simply sub-let we will provide guidance on the selling or renting process.
Ringley Law will also deal with buyer's and seller's Solicitors and answer the preliminary enquiries to facilitate a sale, as well as dealing with share or membership transfers and updating both the ownership and shareholders or members registers also.
Legal Support - Solicitors' Enquiries
For Blockcare300 members we deal with Solicitors enquiries when a property sells.
Ringley Law offer 2 service levels:
- A complete preliminary enquiries service
- Support on a question by question basis as required
Or if you want to do it yourself, many of the documents you need can be easily stored in the Document Upload Centre
